DATA PRIVACY NOTICE.
The purpose of this document
- Nell’s Celebration Cakes is committed to protecting the privacy and security of your personal information.
- This privacy notice describes how I collect and use personal information about you during and after your working relationship with me, in accordance with the General Data Protection Regulation (GDPR).
- It applies to customers, suppliers and network contacts
Nell’s Celebration Cakes is a “data controller”. This means that I am responsible for deciding how I hold and use personal information about you. I am required under data protection legislation to notify you of the information contained in this privacy notice.
This notice does not form part of any contract of employment or other contract to provide services. I may update this notice at any time.
It is important that you read this notice, together with any other privacy notice I may provide on specific occasions when I am collecting or processing personal information about you, so that you are aware of how and why I am using such information.
Data protection principles
We comply with data protection law. This says that the personal information I hold about you must be:
- Used lawfully, fairly and in a transparent way.
- Collected only for valid purposes that I have clearly explained to you and not used in any way that is incompatible with those purposes.
- Relevant to the purposes I have told you about and limited only to those purposes.
- Accurate and kept up to date.
- Kept only as long as necessary for the purposes I have told you about.
- Kept securely.
How is your personal information collected?
Nell’s Celebration Cakes collects personal information about customers, suppliers and network contacts through the web site contact form, telephone calls, emails, and social media.
How I use your personal data
I will only use your personal information when the law allows me to. Most commonly, I will use your personal information in the following circumstances:
- Where I need to perform the contract I have entered into with you.
- Where I need to comply with a legal obligation.
- Where it is necessary for my legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
I may also use your personal information in the following situations, which are likely to be rare:
- Where I need to protect your interests (or someone else’s interests).
- Where it is needed in the public interest (or for official purposes).
Nell’s Celebration Cakes uses the information collected from you to perform the contract I have entered into with you to provide Nell’s Celebration Cakes’ business services. Nell’s Celebration Cakes also acts on behalf of its customers in the capacity of data processor. When working exclusively as a data processor, Nell’s Celebration Cakes will be acting on the instruction of its customer and will work hard to ensure that the customer is fully GDPR compliant.
If you fail to provide personal information
If you fail to provide certain information when requested, I may not be able to perform the contract I have entered into with you (such as providing a benefit or service), or I may be prevented from complying with my legal obligations (such as to ensure my health and safety).
Change of purpose
I will only use your personal information for the purposes for which I collected it, unless I reasonably consider that I need to use it for another reason and that reason is compatible with the original purpose. If I need to use your personal information for an unrelated purpose, I will notify you and I will explain the legal basis which allows me to do so.
Please note that I may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Some personal data may be collected about you from the forms you complete, from records of our correspondence and phone calls and details of your visits to our website, including but not limited to personally identifying information like Internet Protocol (IP) addresses. Nell’s Celebration Cakes will use such information to identify its visitors. Nell’s Celebration Cakes may also collect statistics about the behaviour of visitors to its website.
Nell’s Celebration Cakes’ website uses cookies, a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. Our website uses cookies to help Nell’s Celebration Cakes identify and track visitors and their website access preferences. Nell’s Celebration Cakes’ website visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before visiting our website.
Any information Nell’s Celebration Cakes holds about you and your business encompasses all the details I hold about you and any transactions including any third-party information I have obtained about you from public sources and our own suppliers such as credit processing agencies, or references provided by you in the course of your application.
Nell’s Celebration Cakes will only collect the information needed so that it can provide you with Nell’s Celebration Cakes’ Services.
Legal basis for processing any personal data
The legal basis for processing your personal data is to meet Nell’s Celebration Cakes’ contractual obligations to its clients to provide customers with the product ordered.
Legitimate interests pursued by Nell’s Celebration Cakes and/or its clients.
To promote Nell’s Celebration Cakes’ services offered by Nell’s Celebration Cakes and/or to market the services and/or products offered by Nell’s Celebration Cakes’ existing clients.
Through agreeing to this privacy notice you are consenting to Nell’s Celebration Cakes processing your personal data for the purposes outlined. You can withdraw consent at any time by emailing Nell’s Celebration Cakes or writing to us, see last section for full contact details.
Nell’s Celebration Cakes may on occasions pass your Personal Information to third parties exclusively to process work on its behalf. Nell’s Celebration Cakes requires these parties to agree to process this information based on our instructions and requirements consistent with this Privacy Notice and GDPR.
Consent
I do not need your consent to process your personal data in order to perform our contractual obligations to you. In limited circumstances, I may approach you for your written consent to allow me to process certain data or particularly sensitive data. If I do so, I will provide you with full details of the information that I would like it and the reason I need it, so that you can carefully consider whether you wish to consent. You should be aware that it is not a condition of your contract with me that you agree to any request for consent from me.
Data sharing
I may have to share your data with third parties, including third-party service providers and other entities in the group.
I require third parties to respect the security of your data and to treat it in accordance with the law.
I may transfer your personal information outside the EU.
If I do, you can expect a similar degree of protection in respect of your personal information.
Why might you share my personal information with third parties?
I will share your personal information with third parties where required by law, where it is necessary to administer the working relationship with you or where I have another legitimate interest in doing so.
Which third-party service providers process my personal information?
“Third parties” includes third-party service providers (including contractors and designated agents) and other entities within our group. The activities for which I use third-party service providers may change from time to time in order for me to meet the needs of the business and at the current time I do not use any third-party service providers.
Retention Policy
Nell’s Celebration Cakes will process personal data during the duration of any contract and will continue to store only the personal data needed for 24 Months after the contract has expired to meet any legal obligations. After two years any personal data not needed will be deleted.
Data storage
Data is held securely on One Drive potentially using different (multiple) servers.
Rights of access, correction, erasure, and restriction
Your duty to inform me of changes
It is important that the personal information I hold about you is accurate and current. Please keep me informed if your personal information changes during your working relationship with us.
Your rights in connection with personal information
Under certain circumstances, by law you have the right to:
- Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information I hold about you and to check that I am lawfully processing it.
- Request correction of the personal information that I hold about you. This enables you to have any incomplete or inaccurate information I hold about you corrected.
- Request erasure of your personal information. This enables you to ask me to delete or remove personal information where there is no good reason for me continuing to process it. You also have the right to ask me to delete or remove your personal information where you have exercised your right to object to processing (see below).
- Object to processing of your personal information where I am relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where I am processing your personal information for direct marketing purposes.
- Request the restriction of processing of your personal information. This enables you to ask me to suspend the processing of personal information about you, for example if you want me to establish its accuracy or the reason for processing it.
- Request the transfer of your personal information to another party.
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that I transfer a copy of your personal information to another party, please contact Nell’s Celebration Cakes in writing by emailing nellscelebrationcakes@gmail.com
No fee usually required
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, I may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, I may refuse to comply with the request in such circumstances.
What I may need from you
We may need to request specific information from you to help me confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
Right to withdraw consent
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact Nell’s Celebration Cakes in writing by emailing nellscelebrationcakes@gmail.com
Once I have received notification that you have withdrawn your consent, I will no longer process your information for the purpose or purposes you originally agreed to, unless I have another legitimate basis for doing so in law.
Changes to this privacy notice
I reserve the right to update this privacy notice at any time, and I will provide you with a new privacy notice when I make any substantial updates. I may also notify you in other ways from time to time about the processing of your personal information.
The contact details are:
Nell’s Celebration Cakes, Moate, County Westmeath
Email: nellscelebrationcakes@gmail.com
Mobile: 089 272 3121
Website: www.nellscelebrationcakes.ie